Hey Builder,

Last Tuesday started like every other Tuesday: inbox at 47 unread, three client deliverables due, and a content calendar that looked like a crime scene.

By 2pm, I’d written exactly zero words and answered exactly zero emails. Just bounced between tabs like a pinball.

Sound familiar?

So I did something desperate. I picked three AI workflows—not the obvious ones everyone’s using, but the weird techniques nobody talks about—and forced myself to actually test them on real work.

Here’s what happened.

The Voice-to-Everything Workflow That Changed My Life

Everyone knows about ChatGPT. But here’s what nobody’s doing: using voice mode as a thinking partner, not just a question-answering tool.

I’m driving to a client meeting. Idea hits about restructuring my service packages. Normally I’d either forget it or try to type notes at red lights (terrible idea).

Now? I just talk: “Help me think through a VIP day package for overwhelmed founders. What should I include? How do I price it? What objections will clients have?”

ChatGPT doesn’t just answer—it asks follow-up questions. Challenges my assumptions. By the time I park, I have a framework, not just notes.

The real workflow: Use voice mode for brainstorming while driving, walking, or doing dishes. When you get to your desk, paste the transcript into Notion. Ask Notion AI to turn it into an action plan with deadlines.

Two tools. Zero typing. Complete system.

Time saved: Impossible to measure, but probably 5+ hours weekly of “wait, what was that idea I had?”

The Notion Trick That Eliminated My “Where Did I Write That Down?” Problem

I had notes everywhere. Voice memos from morning runs. Random thoughts in Apple Notes. Client feedback buried in email threads. Normally I’d spend an hour trying to remember what was said and where.

Here’s the system that fixed it: Create one Notion page called “Brain Dump.” Every meeting, every idea, every random thought goes in raw—no formatting, no organizing, just dump it.

Once a week, I ask Notion AI: “Pull out all action items and organize by priority. Flag anything time-sensitive.”

90 seconds later, I have a structured task list. Not perfect—but 80% there.

The advanced move: Create a database with properties for “Project,” “Priority,” and “Status.” Let Notion AI auto-tag everything based on context. Your messy brain dump becomes a searchable knowledge base.

Time saved: 3+ hours weekly on admin and planning

The Canva System That Generates 30 Graphics in 45 Minutes

Everyone uses Canva. Almost nobody uses it right.

Here’s what changed everything for me: Brand Kit + Magic Design + batch creation.

I needed 30 social graphics for a launch. Normally this is a 4-hour project of opening templates, tweaking colors, questioning every design choice.

New workflow:

1. Set up Brand Kit once with colors, fonts, logo
2. Create one template with placeholders for headline and image
3. Use Magic Design to generate 8 variations
4. Pick the best one, duplicate it 30 times
5. Use Canva’s bulk create feature to swap in different headlines from a CSV

Total time: 45 minutes for 30 professional graphics.

The secret: Most people treat each design as a one-off project. The pros create systems. One template, infinite variations.

Time saved: 3+ hours per content batch

What Nobody Tells You About AI

After two weeks of testing, here’s what I learned: AI doesn’t replace your expertise. It captures and amplifies it.

The female founders winning right now aren’t using AI to do more. They’re using it to protect their energy for the work only they can do.

​Research shows women are adopting AI tools slower than men—and it’s creating a productivity gap that compounds over time. But the gap isn’t about who uses AI. It’s about who uses it intentionally.

The pattern I keep seeing: successful entrepreneurs don’t download every new tool. They find 2-3 workflows that solve their specific bottlenecks, then master them.

​Studies suggest AI can boost solopreneur productivity by 40%—but only when you’re strategic about what you automate.

Your Assignment This Week

Don’t download five new tools. Pick ONE workflow from this email:

• The voice-to-action brainstorming system
• The Notion brain dump database
• The Canva batch creation method

Test it for five days. Track whether it actually saves time or just adds complexity.

Because here’s what matters: AI isn’t about doing more. It’s about protecting your energy for the work that actually moves your business forward.

The future belongs to founders who use AI as leverage, not as a crutch.

P.S. Which workflow are you testing first? Hit reply and tell me—I’m tracking what actually works for builders like you.